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Subject to the University policies and my policies below, work time includes time spent:
[2003-06-05] Ann Bies has put this very well, so I will just quote her:
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See, we're not saying that you can't do it... but we don't want you to count on doing it. Don't even think of it your first week! We'll watch your progress and quality, and if you want to do more than 20 hours in a week, talk with us about it, live or electronically. If anyone hands me a 40-hour timesheet that I'm not expecting, it'll go right back to them unsigned.
Step by step through the sections of the yellow "Moore Business Office Timesheet -- Hourly Paid Staff":
Week Ending* As the paper says, the week ends with Sunday. Since I would like you to turn in your time sheets by Friday noon, if you are planning to work Friday p.m. or on the weekend, put in an estimate, and keep track of your actual work hours. Adjust any discrepancy on the next week's timesheet. Name* If you don't know, I can't tell you :-) SS# Leave this blank. It's a security risk and no longer required. Course Leave blank. Circle one "Other" Hours worked The number of hours you worked each day; e.g., "3", not "2-5". Total Hrs worked* Do the math Signatures: Don't forget to date it.
*the dark grey rectangles: On the original timesheets that we get from the business office the fields for week ending, name, total hours, and supervisor signature are a light grey. When we run out of them here and ask the Business Office to fax us a new blank, and then we copy it, that light grey turns into a very dark grey. If that filled-in timesheet reaches me as late as Monday morning, or maybe even late Friday afternoon, we will have to fax it over to the business office instead of sending over the original, and anything written on those dark grey fields is probably going to be illegible or invisible. On those very dark forms it is best to write the entries next to or just above the grey rectangles instead of in them, even if you are turning it in early. [2004-06-29]
[2004-07-23] If your time sheet reaches me by 5 p.m. Thursday, the IRCS administrative staff and I promise it'll be signed, copied, and at the Moore Business Office by 5 p.m. Friday so they can cut the check for the following Friday (about a week after you turn it in). Either hand it to me* or leave it in my mail folder. The mail folders are in the "Media Room" on your left as you enter the IRCS suite and pass the front desk. As you enter this room, look down on your right; the folders are blue and hanging in a chrome steel rack. Mine is just behind the divider in the middle; be careful not to drop the timesheet in the folder in front of the divider, which belongs to Mark Liberman, my boss.
* If I am not available, Trisha Yanuzzi, the IRCS Administrative Director can sign in my place. If Trisha is also unavailable, Laurel Sweeney, the Program Coordinator, can sign:
Part-time employees who are not on campus may file their time sheets by email. Send email to me (mamandel@ldc.upenn.edu), with cc: to Trisha Yannuzzi (trisha@central.cis.upenn.edu), by 9 a.m. Friday to be sure that the check is ready Friday of the following week, specifying
Pick up your paycheck at the Moore Business Office on Friday after the week you submitted it to me. If you have direct deposit, the Business Office will have a "pay advice" document for you, which you should pick up periodically or, if you are out of town, arrange with the Business Office to have mailed to you. [2004-07-23]
As explained to me by the manager of the Moore Business Office
All part-time employees are limited to 999 hours of work per 12-month period, July 1 - June 30. In addition, there are the following restrictions:
Penn students are restricted to 20 hours of total work on all their jobs combined, during any week in which they are enrolled in classes that are in session. In other periods, such as summer vacation and spring break, they may work up to 35 hours.
Non-students who are on the Penn payroll cannot work more than 40 hours in any week on all their Penn jobs combined. (Hours above 40 count as overtime charged to our grant, which the grant does not allow.) This means, in effect, that full-time Penn employees cannot work as annotators for the project.
If you are paid monthly and work less than full time, the Moore Business Office will have to make arrangements with your business administrator to set up a job screen and pay electronically each month. You will need to send them the name, email and phone number of your BA. (business@cis.upenn.edu; cc: me at mamandel@ldc.upenn.edu).
Part-time employees with no other Penn affiliation, including students at other institutions, are subject only to the overall 999-hour restriction per fiscal year.
The Moore Business Office is now in 293 Towne, 220 South 33rd Street. Here's how to get there from IRCS. (Map.)
Go south on 34th Street toward Spruce. Partway there, on the left side, there's a walkway between the Morgan Building (closer to Walnut) and the Vagelos Labs (closer to Spruce). Go in along that walk, and the Towne Building is on your left. The Business Office is on the side of the building closest to Walnut St., on the second floor.
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2004-08-26